Section 2: Costs Staffing Director Content Specialists Education In addition to above, staffing levels also depend on the software chosen: Software Hardware

Section 2: Costs

Staffing

• Director

  • Someone to lead Volunteer Voices forward
  • Someone to organize the statewide project
  • One person to contact and to support contributing institutions
  • Person may need to travel but should be handling training and PR, not scanning and metadata. 

• Content Specialists

  • Many new institutions want and need hands-on training and prefer in-house
  • Travel capable
    • Need to hire staff members who can travel within a particular region or statewide
  • Some institutions will need assistance creating metadata or will need it created for them
  • Some institutions have very limited hours, operate with only volunteer staff, or otherwise need assistance with selection and scanning
  • Many institutions want to participate but are not able to go to a Regional Digitization Center

• Education

  • Emphasis on integration into K-12 curriculum
  • Teachers and students need hands-on training to use new technologies
  • Guided tour, with presenter, yeilds higher usage statistics

• In addition to above, staffing levels also depend on the software chosen:

  • Open Source Software
    • Programmers
      • Using DLXS has required extensive time from the 2 programmers in the DLC.
    • Staff to process materials
      • Programmers in DLC cannot handle some of the processing work such as some Quality Control elements, creating Derivative files, and creating Transcriptions. 
  • Proprietary Software
    • Approval Administrator / QC
      • ContentDM requires at least one person to act as the Administrator. This person completes the final step of approval before items are "live" in the db.

Software

This would cover the server and the 50 acquisition stations that we could distribute across the state as needed.

Which of the following levels would we purchase, and would we want to try to cover a few years of the annual fee up front?

• Level 2 (up to 50,000 stored images) $19,800, with $3,900 annual maintenance fee, may be the initial investment needed.

• We need to investigate the “unlimited stored images” option, which is priced at $49,800 with an annual Maintenance fee of $8,900 for single organization.

How will purchase/maintenance costs be funded?

One disadvantage of waiting until after the grant period has ended to make the switch is that we will not have grant funds to purchase level 2 or unlimited access, or for annual costs.

Funding for ContentDM is one of several sustainability issues that the November report to Tenn-Share will address. Discussion among library directors, ContentDM site managers, and Tenn-Share Board will be necessary to determine the best funding options for ContentDM as well as for other components of the Volunteer Voices program.

Options include:

• Having a very small portion of new TEL funds applied to Volunteer Voices for the purchase of ContentDM. This is probably not likely, given that TEL is still highly tied to commercial databases.

• Investigate the possibility of negotiating from existing ContentDM accounts, particularly if the Multi-Site Server option is selected.

• Investigate cost-sharing based on the size (or budget?) of institutions that contribute content to Volunteer Voices. Wisconsin Heritage Online bases membership fees on institution size. See: http://wiheritage.pbwiki.com/f/memberformFY08.doc

Hardware

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